Annual Report 2013-2014

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Section 1 - Message from the Chairperson

I am delighted to provide this update on the activities of the Canada Agricultural Review Tribunal (Tribunal) through our 2013-2014 Annual Report, the sixth issued since my assuming the position of Chairperson on July 1, 2009. This report covers the activities of the Tribunal from April 1, 2013 to March 31, 2014.

Delivering Core Mandate and Other Activities

Despite its modest size, the Tribunal continues to successfully deliver its core mandate—timely and cost-effective review of notices of violation issued to Canadians by three federal agencies under the Agriculture and Agri-Food Administrative MonetaryPenalties Act (AMP Act). Tribunal personnel  also  continued four   other   key   activities of the Tribunal in 2013-2014:

  1. the modernization and streamlining of registry services, operations and administration;
  2. the raising of awareness of the Tribunal’s identity  with  stakeholders;
  3. the  development  of best practices to inform parties of Tribunal operations and how to best present their cases before the Tribunal; and
  4. the solidification  of  intra-governmental  working  relationships  and  the  ongoing  evaluation  of  Tribunal processes in order to enhance and facilitate the efficient operation of the Tribunal.
Donald Buckingham

More Decisions and Reduced Backlogs

The Tribunal continues to issue more decisions and resolve more procedural matters arising from Tribunal cases than at any time in the past five years. In 2013-2014 the Tribunal was successful in reducing its existing backlog of cases as well as in speeding up the time required to complete the average Tribunal case. These efficiencies have come about, in large part, thanks to improved access for parties to online Tribunal resources to answer routine inquiries concerning Tribunal practices, more streamlined administrative and registry processes, better managed hearings, and quicker turnaround times from the date a file is ready for decision and the actual issuance of the Tribunal decision.

Continuity at the Tribunal

In December 2013, Agriculture and Agri-Food Minister Gerry Ritz announced the extension of my appointment as Chairperson to June 30, 2017. It is an honour and a continuing privilege to serve Canadians in my capacity as Chairperson and to promote new and innovative ways to make the Tribunal more accessible. Some recent innovations of the Tribunal include:

  • publication and distribution of a “Guide for Self-Represented Litigants”;
  • new procedural changes to ensure that parties provide adequate details of their claims before proceeding to hearings; and
  • completion of draft revisions updating the Tribunal’s Rules of Procedure.

Dr. Donald Buckingham, Chairperson
June 30, 2014

Donald Buckingham (LL.B., Dip. Int. Law (Cambridge.), LL.D.)

Picture of Donald Buckingham

Donald Buckingham

Dr. Don Buckingham has been  a  private  lawyer,  government  lawyer, law professor and consultant in the law of agriculture, food, and trade for the past 25 years. Since 2009, he has been Chairperson of the Canada Agricultural Review Tribunal. He also chairs the Heads of Federal Administrative Tribunals Forum.

Passionate about the various aspects of agriculture and food since growing up on a Saskatchewan farm, Don pursued his bachelor’s degree at the University of Saskatchewan in French and Philosophy. During his degree, he worked in Senegal on an agriculture and reforestation project, which led him later to complete a master’s degree in development studies at the Université de Liège in Belgium. He then went on to complete his Bachelor of Laws degree at the University of Saskatchewan, his master’s degree in law at the University of Cambridge and his Docteur: Droit Public/Doctor of Laws jointly from the Université Montpellier 1 in France and the University of Ottawa.

Dr. Buckingham has taught full-time and part-time at several law schools across Canada, in Europe and in Africa. He has written both the 2009 and 2014 volumes of Halsbury’s Laws of Canada – Agriculture and Halsbury’s Laws of Canada – Food as well as having co-authored Agriculture Law in Canada. When he is not hearing cases or writing about agriculture or food, he might just be creating something tasty in the kitchen, putting to use his chef training from the Culinary Skills Program of Algonquin College (Ottawa).

Bruce La Rochelle (LL.B., Ph.D., C.P.A.)

Picture of Bruce La Rochelle

Bruce La Rochelle

Dr. Bruce La Rochelle is a part-time member of the Tribunal, appointed to a three-year term in June 2012. Dr. La Rochelle is a graduate in law from the Faculty of Law (Common Law Section), University of Ottawa, and has been a member of the Law Society of Upper Canada since 1978. Dr. La Rochelle practises law in association with an Ottawa law firm, in areas of law unrelated to his quasi-judicial Tribunal role. He also teaches part-time at the Telfer School of Management, University of Ottawa, and is qualified as a Chartered Professional Accountant.

In addition to his law degree, Dr. La Rochelle holds an M.B.A. from the Rotman School of Management, University of Toronto. His doctorate is from the Schulich School of Business, York University, where his thesis concerned causes of regulatory delay and regulatory inaction, both generally and as referenced to Canadian financial institution failures. He is also a graduate of St. Michael’s College, University of Toronto.

Dr. La Rochelle’s childhood was spent in Saskatchewan.

Section 2 - The Tribunal and What it Does

What is the Tribunal?

Vision

The vision of the Tribunal is to safeguard the integrity of the administrative monetary penalties system used by federal agencies to ensure compliance with agriculture and agri-food statutes. The Tribunal seeks to balance the rights of Canadians receiving such penalties with the responsibilities of federal regulators who issue the penalties to protect human, animal and plant health and the vibrancy and sustainability of Canadian agriculture.

Mission

The mission of the Tribunal is to provide an independent, fair, informal and timely review of the validity of administrative monetary penalties issued to any person by a federal Agency under the AMP Act.

Figure 1

Figure 1 Text version

Picture describing the process of an administrative monetary penalties (AMP) between the applicant and the respondent in the Canada Agricultural Review Tribunal (CART). At the level of the respondent, there are several federal agencies like: CFIA, CBSA and PMRA - Minister of Health. They use AMPs in conjunction with other enforcement measures to provide expeditious non-punitive means to promote regulatory compliance.

The Tribunal’s values:
accessibility, accountability, diligence, effectiveness, efficiency, fairness, integrity, risk management, stewardship, timeliness, and transparency

The Tribunal's role is to ensure applicants receive a fair and balanced review

Mandate

The Tribunal is an independent, quasi-judicial body established by Parliament under the Canada AgriculturalProducts Act and the AMP Act. It maintains an arm’s length relationship from Agriculture and Agri-Food Canada and Health Canada and their Ministers. Each member of the Tribunal is appointed for a fixed term and may not be employed in the federal public service. The Tribunal is also a court of record and has an official seal that is subject to judicial notice.

The Tribunal’s primary role is to provide independent oversight through the exercise of its review powers over federal agencies’ and Ministers’ enforcement of agriculture and agri-food administrative monetary penalties (AMPs) against persons for agriculture and food violations. Federal agencies, including the Canadian Food Inspection Agency (CFIA), the Canada Border Services Agency (CBSA) and the Pest Management Regulatory Agency of Health Canada (PMRA), use AMPs in conjunction with other enforcement measures to provide expeditious, non-punitive means to promote regulatory compliance. The Tribunal provides oversight of the use of AMPs by giving alleged violators a forum to challenge the validity of the penalties levied against them.

The Tribunal@Work – Notices of Violation, Reviews and Reviews of Reviews

The Tribunal performs two different types of review depending upon whether an applicant, after receiving a Notice of Violation (NOV), chooses to have the appropriate Minister review the NOV, or to have the Tribunal review the NOV. In the first circumstance, the Minister will review the facts of the case (first instance review), after which the applicant may choose to have the Minister’s decision reviewed by the Tribunal or, at least hypothetically, by the Federal Court. In the second instance, the Tribunal will perform a first instance review of the facts and issue its decision as to the validity of the NOV. However, both types of review undertaken by the Tribunal may then be subject to judicial review by the Federal Court of Appeal (FCA).

Figure 2

The Tribunal in the Canadian Legal System

The Tribunal operates within the family of federal administrative tribunals. These different tribunals provide oversight concerning many different government interactions. For individuals faced with federal food and agriculture enforcement measures, the Tribunal provides a cost-effective and informal legal process, so that Canadians have access to a fair and impartial legal forum in which to address concerns they may have with this system. All decisions of the Tribunal are reviewable by the FCA.

Figure 3
Figure 3 - Text version

Flowchart of the CART in the Canadian Legal System

Scenario A : Canada Agricultural Review Tribunal

  1. Canada Agricultural Review Tribunal
    1. Federal Admin Tribunals
    2. Federal Court
    3. Federal Court of Appeal
    4. Supreme Court of Canada
    1. Federal Admin Tribunals
    2. Federal Court of Appeal
    3. Supreme Court of Canada

Scenario B : Province/Territory Tribunals

  1. Province/Territory Tribunals
    1. Province/Territory Courts
    2. Province/Territory Superior Courts
    3. Province/Territory Courts of Appeal
    4. Supreme Court of Canada
    1. Province/Territory Superior Courts
    2. Province/Territory Courts of Appeal
    3. Supreme Court of Canada

Scenario C : Tax Court of Canada

  1. Tax Court of Canada
  2. Federal Court of Appeal
  3. Supreme Court of Canada

Scenario D : Military Courts

  1. Military Courts
  2. Court Martial Appeal Court
  3. Supreme Court of Canada

Figure 4 - Stages in a Case Coming Before the Tribunal

Figure 4 - Text version

There are two possible scenarios.

Scenario A:

  1. Notice of Violation
  2. Request for Review before tribunal
  3. The CART’s Initial Determination on Admissibility
  4. Receipt of Report from Agency
  5. Receipt of Additional Submissions from Applicant and Agency
  6. Review by Oral Hearing or by Written Submissions alone
  7. Decision by Tribunal
  8. Review by Federal Court of Appeal (Judicial Review) if requested

Scenario B:

  1. Notice of Violation
  2. Request for Review before Minister
  3. Ministerial Decision
  4. Request for Review before Tribunal
  5. The CART’s Initial Determination on Admissibility
  6. Receipt of Record from Minister
  7. Receipt of Additional Submissions from Applicant and Minister
  8. Review by Oral Hearing or by Written Submissions alone
  9. Decision by the CART
  10. Review by Federal Court of Appeal (Judicial Review) if requested

Authorized Locations for Tribunal Hearings

Province Hearing Locations
British Columbia Castlegar - Cranbrook - Fort Nelson - Fort St. John - Kamloops - Kelowna - Nanaimo - New Westminster - Penticton - Prince George - Prince Rupert - Vancouver - Victoria - Williams Lake
Alberta Calgary - Edmonton - Grand Prairie - Jasper - Lethbridge - Medicine Hat - Red Deer - Wainwright
Saskatchewan Estevan - Prince Albert - Regina - Saskatoon - Swift Current - Yorkton
Manitoba Brandon - Dauphin - Morden - Winnipeg
Ontario Barrie - Belleville - Brampton - Brockville - Cornwall - Hamilton - Kenora - Kingston - Kirkland Lake - Kitchener - London - Niagara Falls - North Bay - Ottawa - Owen Sound - Pembroke - Peterborough - Sarnia - Sault Ste. Marie - St. Catharines - Sudbury - Thunder Bay - Timmins - Toronto - Windsor
Quebec Baie-Comeau - Chicoutimi - Drummondville - Granby - Malbaie - Matane - Montréal - Quebec City - Rimouski - Rivière-du-Loup - Rouyn-Noranda - Saint-Jovite - Sept-Îles - Sherbrooke - Thetford Mines - Trois-Rivières - Val-d’Or - Valleyfield
New Brunswick Bathurst - Campbellton - Edmundston - Fredericton - Moncton - Saint John
Nova Scotia Digby - Halifax - Liverpool - New Glasgow - Springhill - Sydney - Truro
Newfoundland Corner Brook - Gander - St. John’s
P.E.I. Charlottetown - Summerside
Yukon Whitehorse
Northwest Territories Yellowknife
Nunavut Iqaluit

Section 3 - The 2014-2015 Year in Review

The core activity of the Tribunal is to provide a quasi-judicial review of an applicant’s request for review of:

  1. an Agency’s Notice of Violation; or
  2. a Minister’s Decision regarding the validity of a Notice of Violation issued pursuant to the Agriculture and Agri-Food Administrative Monetary Penalties Act and Regulations. See Footnote 1

While the bulk of the Tribunal’s core mandate concerns the provision of quasi-judicial reviews of administrative monetary penalties, the Tribunal must also engage in important ancillary activities which relate to identity, outreach and education activities, the development of best practices, the building of relationships and evaluating performance, and, the carrying out of management functions. In the pages that follow, each of these Tribunal activities will be presented in terms of accomplishments in 2013-2014.

Figure 5

Figure 5 - Text version

Making Quasi-Judicial Decisions requires:

  1. Building Relationships and Evaluating Performance
  2. Managing Registry Services, Operations and Administration
  3. Developing Best Practices
  4. Enhancing Tribunal Identity

Making Quasi-judicial Decisions

As identified above, the primary role of the Tribunal is to make quasi-judicial decisions concerning the validity of administrative monetary penalties (AMPs) and warnings issued by the CFIA, CBSA and PMRA when they enforce agriculture and agri-food related rules and regulations. In this decision-making process, there are several steps including the Tribunal’s initial determination on admissibility, See Footnote 2 its responses to procedural requests from the parties, reviewing parties’ written submissions, holding a hearing, and finally the writing and issuance of a final decision. Throughout all of these steps, the Tribunal seeks to provide a fair, effective and efficient process that takes into account the facts of the case from both prospective parties as well, as the applicable law.

This past year, the Tribunal managed a caseload of 111 cases, of which 101 were found to be admissible. In the administration of these cases, the Tribunal oversaw 106 procedural matters, such as requests for extensions of time to file documents, requests for adjournments and requests for summons to require the attendance of witnesses at hearings. The overall number of cases and of procedural motions remains consistent with the caseload of last year. However, with the concerted effort of two decision-makers and the Tribunal’s staff, the Tribunal has been able to reduce the backlog of outstanding cases at year-end from 74 at March 31, 2013 to 46 at March 31, 2014. This represents a substantial reduction in outstanding cases and will lead to shorter wait times to hear and resolve cases in the future.

Decisions

In  the  fiscal  year  2013-2014,  the  Tribunal  issued 43 decisions, up 13 decisions from the 30 issued in 2012-2013. Of these 43 decisions, 38 involved new applicant requests for review stemming from federal Agency enforcement action (24 from CBSA-issued Notices of Violation and 14 from CFIA-issued Notices of Violation) while the remaining 5 decisions were reconsiderations of prior Tribunal decisions following directions from the Federal Court of Appeal. Of the 38 new case decisions issued, the Tribunal upheld the Agency’s Notice of Violation 63% (24 of 38) of the time while 37% (14 of 38) of the time, the Tribunal dismissed the Agency’s case (that is, it granted the applicant’s request) holding that the Agency had not, on the balance of probabilities, proven the validity of Notice of Violation in question. Almost 3/4 of the applicants chose English as opposed to French as the language of the proceeding before the Tribunal. Of the proceedings that were subject to decisions this year, 25 of the 43 cases proceeded by oral hearing while the other 18 applicants elected to proceed by written submissions alone.

Tribunal members travelled a collective 29,548 kilometers in 2013-2014 in order to conduct 22 oral hearings in 13 cities.

Figure 6
Figure 6 - Text version
Table of decisions issued by CART in 2013-2014
Federal Agencies Number of Decisions issued
Canada Border Services Agency Upheld Dismissed
15 9
Canadian Food Inspection Agency Upheld Dismissed
9 5
Federal Court of Appeal Reconsiderations
5

Tribunal decisions in 2013-2014 upholding or dismissing Notices of Violation issued by Agencies to alleged violators

Below are a few sample cases from this year:

Lloyd v. Canada (Canada Border Services Agency), 2013 CART 21

Upon returning from holidays in the United States, Mr. Lloyd was issued a Notice of Violation with an $800 penalty under the AMP Act and the Health of Animals Regulations. It was alleged that Mr. Lloyd, accompanied by his wife and their dog Hunter, had failed to declare the live dog on their Customs Declaration form and present the animal to inspectors. It was revealed, however, in their written submissions that the Lloyds had maintained all of the appropriate paperwork and a porter had been pushing the dog up to the inspection station. The Tribunal dismissed the violation holding that the CBSA had failed to produce sufficient evidence to prove all the elements of the alleged violation.

LinkGlobal Food Inc. v. Canada (Canadian Food Inspection Agency), 2013 CART 22

The  applicant  was  issued  a  Notice  of  Violation  with  an $11,000 penalty under the AMP Act and the Health of AnimalsAct. Evidence in the  case  showed  that  CFIA  inspectors  found 20 boxes of processed pork legs in LinkGlobal’s shipment of food items arriving from China. When LinkGlobal was contacted by the CBSA, an employee provided the necessary import documentation, which included two invoices. The invoice in English did not list pork legs. However, the invoice in Chinese did list the offending product. During the hearing, LinkGlobal’s president indicated that he was aware that pork legs were not allowed to be imported into Canada and when he noticed that the pork legs were going to be shipped to his company, he notified his supplier in China and was told that the supplier would take care of it. However, as evidence showed that the company’s president never followed up with his supplier, nor did he notify the CBSA of the possibility that pig legs may be shipped into Canada, the Tribunal found that the CFIA had proven all the elements to support the Notice of Violation. On this basis, the Tribunal upheld the CFIA’s Notice of Violation and ordered LinkGlobal to pay the penalty.

Finley Transport Limited v. Canada (Canadian Food Inspection Agency), 2013 CART 42

The applicant, a transporter of hogs, was issued a Notice of Violation and a $6,000 penalty under the AMP Actand the Health of Animals Regulation for allegedly transporting hogs in overcrowded conditions that were likely to cause injury or undue suffering. The hogs had been transported over several hours, on a hot summer day, and then remained in the transport for in excess of twenty minutes, prior to being unloaded. The hogs were in a highly distressed state while waiting to be unloaded, and four of the hogs died from what was later concluded by the CFIA veterinarian, and accepted by the Tribunal, to be heat exhaustion. The Tribunal held that overcrowding was ultimately a question of fact, referenced to the case particulars, and apart from any guidelines. The Tribunal also held that the action of the transporter’s employee, in doing nothing to alleviate the condition of the hogs while they were in a highly distressed state, was of such gross negligence as to amount to an intentional act, for which the transporter was vicariously responsible. The Tribunal emphasized that, in coming to such a conclusion, there was no imputation of bad faith in relation to the management of the transporter.

Greidanus Poultry Service Ltd. v. Canada (Canadian Food Inspection Agency), 2013 CART 28

The applicant was issued a Notice of Violation, with a monetary penalty of $6,000, for allegedly having loaded chickens in a way likely to cause injury or undue suffering under the Health of Animals Regulations. When a shipment of 9599 chickens arrived for slaughter, 334 were found dead on their backs, with the CFIA claiming that the chickens died due to being loaded into the crates on their backs. This was disputed by the applicant who stated that a chicken that dies from a heart attack often ends up on its back. After having heard expert testimony from both sides, the Tribunal found that the CFIA failed to prove all of the essential elements of the violation and dismissed the violation. Subsequently, the CFIA applied to the Federal Court of Appeal for judicial review of this decision, but later chose to withdraw  its  application.

Oversight by the Federal Court of Appeal

Three judicial reviews (JRs) of Tribunal decisions that had commenced  during  the  fiscal  year  2012-2013  were  still
outstanding at the beginning of fiscal year 2013-2014. As well during the year, 10 new JRs of Tribunal decisions were made by parties who had been unsuccessful before the Tribunal. Of these 13 JR applications, 11 were brought by government agencies (seven by the CBSA, four by the CFIA) with the remaining two brought by individual applicants. During the course of the year, three of these JRs were withdrawn by the agency that filed them. As well, four of the 13 had not been decided by the Federal Court of Appeal at the end of the fiscal year 2013-2014.

Of the six remaining JRs, the Federal Court of Appeal issued decisions providing the parties and the Tribunal with clarification on a number of legal points including: third party intervention and its effect on the validity of a Notice of Violation (Castillo and El Kouchi cases), as well as what constitutes a “declaration” under Canadian importation law (Forgeot case). It is also important to note that on April 17, 2014, just after the end of fiscal year 2013-2014, the FCA in the case of Canada (Attorney General) v. Vorobyov, 2014 FCA 102, issued a significant JR decision upholding the Tribunal’s decision finding that the Minister of Public Safety and his staff is without legal authority to review requests for review under the current AMPs regime.

Canada Border Services Agency v. Castillo, 2013 FCA 271; and Canada v. (Attorney General)El Kouchi, 2013 FCA 292

In two related cases, travellers returning to Canada were issued Notices of Violation with a monetary penalty of $800 under the Health of Animal Regulations for importing meat or milk products. Based on the evidence presented by the travellers at their respective Tribunal hearings, the Tribunal was convinced that neither party had any knowledge that a family member had placed the undeclared product in the traveller’s luggage. Consequently, in both cases, the Tribunal found the issuance of the NOV invalid as neither traveller had been given a reasonable opportunity to claim the product before he was issued the NOV by CBSA inspectors and that as a result, the causal link between the action of a third party and of the alleged violator could not be made out by the CBSA. The CBSA sought judicial review of these decisions. The Federal Court of Appeal held, in each of the cases, that the CBSA is not required to provide passengers the opportunity to justify an importation of animal by-products after they are discovered. Passengers are responsible for the contents of their bags and can be issued a Notice of Violation, regardless of whether they knew of these contents or not. The FCA ordered that the cases be sent back to the Tribunal for reconsideration, on the basis that the parties had committed the violations as alleged.

Canada (Attorney General) v. Savoie-Forgeot, 2014 FCA 26

Ms. Savoie-Forgeot was a flight attendant who travelled regularly between Canada and Paris, during the course of her employment. She would often bring back French food products on her return to Canada. On one return flight, she presented detailed receipts for items she had purchased in France, in addition to answering “Yes” on the declaration card, in relation to the importation of food products. There was a dispute between Ms. Savoie-Forgeot and CBSA personnel as to whether she had completely declared all items. Following an oral hearing, the Tribunal held that, having presented her receipts to Agency inspectors, in addition to answering truthfully on the declaration card, Ms. Savoie-Forgeot was entitled to a reasonable opportunity to explain to CBSA inspectors the nature of her purchases, prior to being issued a Notice of Violation at a later stage. The Tribunal therefore found that Ms. Savoie-Forgeot had not committed the violation. Following an application by the CBSA to the Federal Court of Appeal for review of the Tribunal’s decision, the Federal Court of Appeal held that there was no obligation on the CBSA to provide Ms. Savoie-Forgeot with a “reasonable opportunity to justify the importation”. However, the Court used the case to clarify the meaning of the term “importation”. The Court held that if Ms. Savoie-Forgeot had made her items available for inspection, having truthfully acknowledged that she was bringing food products into Canada, it was incumbent on the CBSA to inspect the items at that time and to exercise its right to seize any items not permitted into Canada. Once this first stage of declaration and inspection was completed, a permitted importation of any unseized items is considered to have occurred. If her declaration was both truthful and complete at the initial or primary inspection, Ms. Savoie-Forgeot could not, at a later or secondary inspection, be subject to a valid Notice of Violation. The Court therefore ordered that the case be remitted to the Tribunal for reconsideration on this basis.

Canada (Attorney General) v. Vorobyov, 2014 FCA 102

Although this case was decided by the Federal Court of Appeal just after the close of the federal fiscal year, this decision has important implications for the actions of the agencies issuing Notices of Violations and on the powers of the Tribunal in the review of such Notices. Mr. Vorobyov brought into Canada an undeclared lotion for his feet. The CBSA found it upon inspection of his luggage and decided that the lotion was an animal product and, as a result, issued a Notice of Violation with a monetary penalty of $800 under the Health ofAnimal Regulations. In the alternative to seeking a review by the Tribunal of the Notice of Violation, Mr. Vorobyov requested a review of this decision before the Minister. Several months later, the Minister of Public Safety issued a decision upholding the validity of the NOV. Mr. Vorobyov then sought a review of the Minister’s review. Following decisions it had made in two earlier cases, the Tribunal held that the Notice of Violation was invalid, as the legislation provided that the minister to conduct such reviews be the Minister of Agriculture and Agri-Food. On this basis, the Tribunal declared the Notice of Violation to be null and void. The CBSA sought judicial review of this decision. The Federal Court of Appeal upheld the Tribunal’s finding that the Minister of Public Safety was without legal authority to conduct first instance reviews of Notices of Violation. However, the Federal Court of Appeal directed the Tribunal that it (the Tribunal) lacked the jurisdictional power to declare a Notice of Violation null and void. As a result, the Federal Court of Appeal ordered the Tribunal to remit the request for review to the Minister specified in the legislation, that is, the Minister of Agriculture and Agri-Food, in order for this Minister to make the first instance decision regarding the validity of the NOV initially given to Mr. Vorobyov.

Managing Registry Services, Operations and Administration

Streamlining at the Tribunal

In 2013-2014, a major structural innovation at the Tribunal involved the streamlining of the central services of the Tribunal. Due to staff changes and corporate reorganization, three positions which had formerly existed for registry, financial and administrative services were telescoped into two: the new position of coordinator of administration, financial and registry services and an administrative assistant. This streamlining has increased the centralization and rationalization of tasks to be completed, and resulted in operating efficiencies. As well in 2013, the Tribunal introduced two new procedures to help parties better prepare their cases before the Tribunal. On May 1, 2013, the Tribunal adopted a new procedure for applicants to more fully set out their case following Tribunal directives set out in its Practice Note #11 “Determining Admissibility of Requests for Review and Practices Regarding the Exchange of Documents Amongst Applicants, Respondents and the Tribunal”. Self-represented litigants before the Tribunal were also offered a new resource in 2013 – the Tribunal’s “Guide for Self-Represented Litigants” – in the preparation of their cases.

New Organizational Chart

Corresponding to the streamlining of central services of the Tribunal, an updated organisational chart was approved which reflects both the individuals employed by the Tribunal, as well as external actors that are necessary to support the efforts of the Tribunal. As a very small federal tribunal, CART relies on these external actors, both from government and the private sector, to deliver its core mandate and related services.

Figure 7

Enhancing Tribunal Identity, Outreach and Education

Tribunal Identity

Since 2009, Tribunal personnel have availed themselves of all opportunities to raise and solidify the profile of the very small and relatively unknown Canada Agricultural Review Tribunal. After five years, this effort has largely succeeded with the Tribunal now firmly identifiable within the federal family of administrative tribunals, in the larger federal government, and in Canada in general. The Tribunal Chairperson currently chairs the Heads of Federal Administrative Tribunals Forum and this year acted as the co-President of the national 2014 Symposium of the Council of Canadian Administrative Tribunals held in Gatineau, QC, June 1-3, 2014. The Tribunal continues to advance its identity at the following website, as well as through print media and social media, in order to enhance its identity in Canada.

Outreach

The Tribunal has increasingly leveraged social media and its website in order to provide as much information as possible to stakeholders about its practices and procedures. With the appearance of numerous profiles in national and industry news this year, more Canadians can access and engage with the operations of the Tribunal. With the addition of a “Guide for Self-Represented Litigants” and continuing initiatives to make its services more available for all users, the Tribunal continues to strive to be inclusive, accessible and cost-effective. As part of its continuing outreach to parties appearing before the Tribunal, three additional Practice Notes (Practice Note #13: January 1, 2014 – Raising a Constitutional Question or “Charter Challenge”; Practice Note #12: May 21, 2013 – Purpose of an Oral Hearing and Rights of Parties; Practice Note #11: May 1, 2013 – Determining Admissibility of Requests for Review and Practices Regarding the Exchange of Documents Amongst Applicants, Respondents and the Tribunal) have been released by the Tribunal and added to our resources available at the Tribunal website. These Practice Notes reach out to Tribunal stakeholders to assist them in better understanding and preparing key procedural and substantive aspects of their cases before the Tribunal.

Education

As the practice of law is ever-changing and the role of the Tribunal continues to progress, obtaining education for Tribunal personnel and providing educational opportunities at the Tribunal continues to be of the utmost importance for Tribunal members and staff.

This year Tribunal personnel attended programs to advance career goals, meet continuing education requirements and enhance legal knowledge. Chairperson Buckingham attended the Society of Ontario Adjudicators and Regulators Annual Conference, as well as the 2013 Council of Canadian Administrative Tribunals national conference, both held in Toronto. Member La Rochelle attended, via videoconference, the 9th Annual National Forum on Administrative Law and Practice, presented by the Professional Development Services of Osgoode Hall Law School. In addition, Chairperson Buckingham, Member La Rochelle and the Tribunal’s articling student, Zack Shaver, attended via videoconference, various  portions  of  the  webinar series “Ethics in Administrative Justice”, co-sponsored by Professional Development Services of Osgoode Hall Law School and the Society of Ontario Adjudicators and Regulators. Zack Shaver also attended the Canadian Bar Association’s 2013 Administrative Law, Labour and Employment Law Conference. Registry, Administration and Financial Services Coordinator, Lise Sabourin, completed a series of drafting, editing and linguistic courses at the University of Ottawa.

Students

Again this year, the Tribunal had the distinct good fortune of welcoming a full complement of student interns as part of its Tribunal-Internship Program. A total of five interns, plus the Tribunal’s first articling student, contributed to the professional work of the Tribunal in myriad different capacities. Mr. Jonathan Sampson, a student from the University of Ottawa, contributed significantly to the “Guide for Self-Represented Litigants” (Guide) and last year’s annual report. Mr. Alexandre Lillo, as part of a required externship came from Montpellier, France to perform research on his Master’s thesis, worked on the French versions of the Guide and last year’s annual report. Ms. Paloma Corrin and Ms. Theresa (Wooyeon) Choi, as part of their “Federal Tribunals Seminar” course at the University of Ottawa, spent the fall semester and the spring semester, respectively, with the Tribunal one day per week. While both completed a variety of tasks at the Tribunal, each also completed a research paper of interest to the Tribunal. Ms. Corrin wrote on a proposal for regulation of on-farm animal humane treatment and Ms. Choi completed an analysis of common law defences that would be permissible in conjunction with section 18 of the AMP Act. Finally, Mr. Jamil-Daniel Beauchamp-Dupont, of the University of Ottawa, spent the January semester with the Tribunal, completing a full inventory of all Tribunal cases from 2000 onwards that have been the subject of judicial review at the Federal Court of Appeal. These students, full of enthusiasm and innovative ideas, bring energy to the Tribunal, while receiving practical work experience in a real-life administrative tribunal setting. Here are some of their comments concerning their experiences at the Tribunal.

“Working at the Canada Agricultural Review Tribunal was both anincredibly challenging and enriching experience! Learning anddevelopment opportunities abounded, from agricultural toconstitutional law. The CART team provided me with a warm andcomfortable work environment that I found quite motivating, whilealso helping me to create excellent quality work. My studies in water law, while working at the Tribunal were transformational in shapingmy future professional aspirations. Working in a collegial atmosphere,in a 19th century Victorian home placed on 650 hectares of park land;there are few things that I can think of that would have made me soproductive, conscientious and feel right at home!”

-Alexandre Lillo, Extern, Spring/Summer 2013

“My experience at the Tribunal provided me with the valuable work experience needed to pursue graduatestudies and obtain post-graduate employment. CART’s small staff and focused mandate provided me with afantastic hands-on opportunity to learn about the mechanics and inner-workings of a governmental organization.Interning was both interesting and enjoyable; I highly recommend it to any student.”

- Jonathan Sampson, FSWEP Student, Summer 2013

“My internship with the Canada Agricultural Review Tribunal (CART) offered me incredible practical experience.Through the interesting assignments, and observation of the impeccable teamwork in the office, I was able togain invaluable insight into Canadian administrative law, as it relates to regulating agriculture and food.My experience at the Tribunal truly reflected the reality of the day-to-day practice in a Tribunal concernedabout real people and practical issues rather than the generally theoretical education I am exposed to in classes. Spending my days in the cozy office in the beautiful historical building was a pleasure, as theenvironment was as warm and friendly as could be with the small family-like CART team that welcomed mewith open hands. I could not have asked for a better internship and I cannot thank them enough for the opportunities that they gave me. Without a doubt, the internship at the CART was an experience I willnever forget.”

-Theresa (Wooyeon) Choi, Intern, Spring 2014

Reflections from the Tribunal’s First Articling Student

“As the first articling student at the Canada Agricultural ReviewTribunal, I wasn’t entirely certain what to expect over the ten monthsthat I would be spending on the Central Experimental Farm. What Ididn’t expect was the level and number of projects I would be working on, from preparing briefing memos on Members’ cases, to administrating pre-hearing conferences, to helping draft new legislation.

Working in a small office, six people when we are a full house, myworkload often consisted of whatever was most pressing at the time,be that proofing a webpage, writing a practice direction or helping towrite this Annual Report! This being said, Dr. Buckingham was incredibly receptive to tailoring my articling experience to my interests and supporting an environment ofscholarly discussion. What really stands out during my articling experience, however, was the opportunity tomeet and interact with many of the Tribunal’s stakeholders. Working with other lawyers, representativesfrom government, concerned Agencies, as well as the general public, has been a truly eye-opening experience.It is often easy to overlook the human component of law, as clients, or in the Tribunal’s case, partiesand stakeholders, may never meet face-to-face. These people were fantastically supportive of the processand respectful of all parties concerned and I must say that it was a pleasure to have worked in my own smallway to support them.”

- Zackery Shaver, Articling Student, 2013-2014

Developing Best Practices

The Tribunal has been working tirelessly to promote and adopt best practices. Over the course of this year, this has included the introduction of three Practice Notes, the decision to continue indefinitely the electronic filing of documents, the creation of a Tribunal Twitter account and, most importantly, the introduction of the Tribunal’s “Guide for Self-Represented Litigants”.

Guide for Self-Represented Litigants

CART’s “User Guide for Self-Represented Litigants” (Guide) represents the fruit of almost four years’ of work to create an
authoritative and self-contained guide on initiating a Request for Review before the Tribunal and then navigating this Request through the entire process at the Tribunal. The Tribunal has been including copies of the Guide with its initial communications with applicants and has received significantly positive results. Anecdotally, the quality of representations made by self-represented applicants has increased dramatically with the publication of the Guide, while it appears that the number of procedural motions has also increased in conjunction with this increased awareness.

Notably, the Guide includes detailed explanations about what options and services are available to potential applicants, while seeking to answer many of the common questions received by the Tribunal, from the nature of an NOV to the procedure surrounding an oral or written Request for Review. The Guide also includes examples of acceptable Requests for Review and Letters of Representation. These examples, it is anticipated, will provide some guidance and encouragement that good legal arguments need not be overly technical or lengthy.

As an evergreen document, the Tribunal intends to amend the Guide as necessary, in order to make the product as accessible as possible for all self-represented individuals. To this end, the Tribunal expects in the future to be able to add a short survey or feedback form to assess user experience with the Guide.

Three More Practice Notes

As part of the development and dissemination of best practices, the Tribunal continues to reach out to parties appearing before the Tribunal. This year three new Practice Notes (discussed above in the “Outreach” section of this Report) have been released by the Tribunal and added to our resources available at the Tribunal website.

Building Relationships and Evaluating Performance

Important to the smooth operation of the Tribunal is the network of relationships built between the Tribunal and its stakeholders in governmental and non-governmental positions. While the Tribunal is an independent, arm’s length entity, it does not exist in a vacuum. The Chairperson continues to nurture necessary structural connections with the Ministry of Agriculture and Agri-Food with respect to the delivery of certain of its “back-office” functions and to cultivate relationships in the federal administrative tribunal community and beyond. With the Tribunal’s “back-office” functions likely to move away from the Ministry of Agriculture and Agri-Food in the next fiscal year (see section below “Creation of the Administrative Tribunals Support Service of Canada”), the Chairperson has been actively cultivating relationships to assist in a smooth transition from one service provider to another. He is also active in several groups working in federal and national bodies of administrative law including the Heads of Federal Agencies, the Heads of Federal Administrative Tribunals Forum, the Council of Canadian Administrative Tribunals and the Society of Ontario Adjudicators and Regulators.

As in previous years, the Tribunal opened its doors to students wishing to conduct an evaluation of the Tribunal’s activities in order to meet the requirements of their program. This year, one of the Tribunal’s former interns, Jonathan Sampson along with his student colleagues Mich Ryan-Aylward, Sophie Solti and Cody Welton, all of whom are completing their Masters of Public Administration degree at Queen’s University School of Policy Studies, undertook a study to assess the effectiveness of the administrative monetary penalties (AMP) regime and its implementation as it relates to the Canadian Food Inspection Agency and to the Tribunal. The students, among other things, conducted interviews of key players, including the Chairperson of the Tribunal in order to collect data for analysis. The full text of the Queen’s University student study entitled “From Farm to Fork: Regulating the Agriculture and Agri-Food Administrative Monetary Penalties Act” is available upon request from the Tribunal or electronically at its website. See Footnote 3

Section 4 - The 2014-2015 Year in Review

Each year, a suite of challenges and opportunities awaits all government entities. The Canada Agricultural Review Tribunal is no exception. Here are some such challenges and opportunities likely to be felt in the coming fiscal year 2014-2015.

An Increasing Tribunal Caseload

It is likely that the Tribunal will see a new increase in its caseload in the short to medium term. One reason for this anticipated increase is that proposed legislation will raise the dollar amounts for administrative monetary penalties for agriculture and food violations. Proposed legislation introduced in the House of Commons in December of 2013 will increase maximum monetary penalties under the AMP Act from $15,000 to $25,000. When such penalties were increased in 2010, the number of requests for review to the Tribunal from applicants receiving higher-value Notices of Violation spiked. Of course, an important and yet unanswered question will be the date when the new legislation will come into force, which in turn will determine when higher volumes of cases can be expected to flow into the Tribunal. Another dimension of an increasing caseload is that new legislation also will increase the instances where AMPs can be issued, both in terms of new activities and new actors that will fall under the ambit of AMPs enforcement. As part of ongoing improvements and in anticipation of any such caseload increases, Tribunal personnel will continue to examine processes that will enable them to carry out the Tribunal’s core mandate in the most efficient and fair way possible.

More French Language Cases

Another trend in the Tribunal’s caseload is the increasing number of Requests for Review that are filed selecting French as the language of the proceedings. Given Canadian statistics along linguistic and agricultural activity lines, one could expect 25% to 35% of the cases that the Tribunal received would elect French as the language of proceedings. Instead, this number has now surpassed 50% and is inching up to the 65% range with the remainder in English. This is a dramatic reversal of trends from prior years. As a result, in the coming year there will be increased pressure on Tribunal resources to conduct its operations and produce its procedural and final decisions in French for the majority of the time.

Continuous Improvement at the Tribunal

The Tribunal will continue to develop and offer parties appearing before it tools and mechanisms to assist them in presenting their cases succinctly and in a timely manner. One important step in this direction will be the anticipated coming into force of the Tribunal’s new Rules of Procedure. When the drafting of the new rules is completed and reviewed by Department of Justice legal drafters, the Tribunal will seek formal approval of the new rules, through the Minister of Agriculture and Agri-food, before the federal Cabinet. It is hoped that the new rules will come into force in the coming fiscal year, when they are registered as an official statutory instrument.

Creation of the Administrative Tribunals Support Service of Canada

The Tribunal has worked tirelessly to maintain a track record of excellence, sustainability, and efficiency. Fiscal year 2014-2015 offers the Tribunal the opportunity to take advantage of structural and procedural changes to further improve its service to Canadians. On February 11, 2014, the Government of Canada introduced legislation which would create an Agency called the Administrative Tribunals Support Service of Canada (ATSSC). When this legislation comes into force, which is forecast for the 2014-2015 fiscal year, all services and personnel, other than the actual members (decision-makers) of the Tribunal, will be transferred to the ATSSC, and then provided to the Tribunal from the new agency. The ATSSC will provide all services and personnel to 11 federal administrative tribunals. Despite this change, delivery of Tribunal services to litigants and to stakeholders will remain unchanged. Applicants will continue to be able to file their Requests for Review to the same Tribunal address and can expect the same service standards from the Tribunal as in the past. While certain challenges are likely to flow from the transfer of services and personnel to the ATSSC, such as the requirement to establish and nurture new relationships with ATSSC managers and support staff, the core activities of the Tribunal will remain unchanged. It is quite likely that adherence with the new agency will also create opportunities for the Tribunal to pool its resources in order to consolidate back-office functions, such as finance and human resources in order to achieve further cost savings and leverage expertise. As a small tribunal, the ability to have greater access to specialised legal and support services, as well as being able to leverage the collective memories and knowledge of a much larger organisation is expected to provide needed guidance in coming to solutions concerning many of the pressing issues to be addressed by this administrative tribunal in the future.

Personnel of the Tribunal in 2013-2014

Section 5 - Tables and Graphs

Figure 8 - Source of Work Coming to the Tribunal by Issuing Authority in 2013-2014

2013-2014 Decisions issued by Tribunal = 43

Figure 8 - Text version
Federal Agencies Percentage of Decisions Issued
Canada Border Services Agency 56%
Canadian Food Inspection Agency 32%
Federal Court of Appeal 12%
Minister of Health 0%
Minister of Agriculture and Agri-Food 0%
Pest Management Regulory Agency 0%
Tribunal Caseload by Total Active Cases, Admissible Cases and Decisions
  2011-2012 2012-2013 2013-2014
Total Active Cases 95 122 111
Cases which were deemed inadmissible by the Tribunal 16 9 10
Total Admissible Cases before the Tribunal 79 113 101
Cases for which a hearing was requested 52 73 74
Hearing not yet scheduled 18 35 22
Hearing scheduled 10 6 9
Hearing completed awaiting decision 0 6 1
Cases withdrawn prior to a hearing 10 8 12
Cases withdrawn at or after hearing 0 1 0
Cases for reconsideration (FCA) 0 0 5
Hearing cases where decision issued 14 17 25
Cases where parties proceeded by written case alone 27 40 27
Cases not yet assigned 2 5 9
Cases assigned, awaiting decision 6 11 2
Cases withdrawn 7 11 3
Written cases where decision issued 12 13 13
Total First Instance Decisions by the Tribunal 26 30 38
Hearing 14 17 25
Dismissed (decision of Agency upheld) 8 10 20
Allowed (decision of Agency overturned) 5 4 5
Dismissed (decision of Minister upheld) 0 0 0
Allowed (decision of Minister overturned) 1 3 0
Written File 12 13 13
Dismissed (decision of Agency upheld) 10 6 5
Allowed (decision of Agency overturned) 1 5 8
Dismissed (decision of Minister upheld) 0 0 0
Allowed (decision of Minister overturned) 1 2 0
FCA-Directed Reconsiderations by the Tribunal 0 0 5
Total Decisions Rendered by the Tribunal 26 30 43

Tribunal Decisions by Language, Agency and Type of Case

2011-2012 2012-2013 2013-2014
Total number of decisions issued (by language) 26 30 43
From oral hearings 14 17 25
Conducted in English 12 10 19
Conducted in French 2 7 6
Written submissions 12 13 13
Conducted in English 8 6 11
Conducted in French 4 7 2
FCA-Directed Reconsiderations 0 0 5
Conducted in English 0 0 2
Conducted in French 0 0 3
Total number of decisions issued (by agency) 26 30 43
For review of CFIA decisions 11 9 14
Oral hearings 8 1 10
Written submissions 3 8 4
For review of CBSA decisions 12 16 24
Oral hearings 4 13 15
Written submissions 8 3 9
For review of PMRA decisions 1 0 0
Oral hearings 1 0 0
Written submissions 0 0 0
For review of Minister of AAF’s decisions 2 5 0
Oral hearings 1 3 0
Written submissions 1 2 0
From reconsiderations ordered by FCA 0 0 5
Oral hearings 0 0 0
Written submissions 0 0 5
Total number of decisions (other than reconsiderations) issued (by result) 26 30 38
Notices of Violation from CFIA 11 9 14
Upheld by Tribunal 8 6 9
Dismissed by Tribunal 3 3 5
Notices of Violation from CBSA 12 16 24
Upheld by Tribunal 10 10 15
Dismissed by Tribunal 2 6 9
Notices of Violation from PMRA 1 0 0
Upheld by Tribunal 0 0 0
Dismissed by Tribunal 1 0 0
Review Decisions by Minister of AAF 2 5 0
Confirmed by Tribunal 0 0 0
Varied or set aside by Tribunal 2 5 0
Review Decisions by Minister of Health 0 0 0
Confirmed by Tribunal 0 0 0
Varied or set aside by Tribunal 0 0 0

Comparison Over Last Three Years – Oral Hearings

Figure 9 - Number of Hearings vs. Average Hearing Cost

Number of Hearings vs. Average Hearing Costs

Figure 9 - Text version
Year of Hearing Average Cost per Oral Hearing ($) Nombre d'audiences
2011-2012 1150$ 14
2012-2013 600$ 24
2013-2014 966$ 22

Comparison Over Last Three Years of Decisions by Source

Figure 10 - Decisions issued by Agency over three years

Decisions issued by Agency over three years

Figure 10 - Text version
Source of Work Coming to the CART (Last Four Years)
Year of Exercice Number of Case
Canada Border Services Agency
2011-2012 12
2012-2013 16
2013-2014 24
Canadian Food Inspection Agency
2011-2012 11
2012-2013 9
2013-2014 14
Pest Management Regulatory Agency
2011-2012 1
2012-2013 0
2013-2014 0
Minister of Agriculture and Agri-Food
2011-2012 2
2012-2013 5
2013-2014 0
Decisions Required after FCA Judicial Review
2011-2012 0
2012-2013 0
2013-2014 5

The Tribunal Expenditures

  2011-2012 2012-2013 2013-2014
Salaries and Benefits 328,652 342,218 350,753
Hearing & Travel Expenses 15,795 14,600 19,553
Property, Equipment Rental & Maintenance 39,119 39,286 41,715
Postage, Courier & Telecommunications 1,062 55 442
Publishing, Printing, Outreach 2,605 4,962 7,264
Training, Meetings & Conferences 3,750 7,832 5,300
Professional, Special & Contract Services 87,189 49,843 97,119
Materials, Supplies & Related Misc. Expenses 13,781 17,818 17,987
Total 491,953 476,614 540,133
Special Projects – Procedural Rules Project Services 12,626 46,000 33,913
Grand Total 504,579 522,614 574,046

How to Contact the Tribunal

The offices of the Tribunal in Ottawa

Call our office
613-792-2087

Send us a fax
613-792-2088

Send us an email
infotribunal@cart-crac.gc.ca

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Send us a letter:

Canada Agricultural Review Tribunal 960 Carling Avenue
Central Experimental Farm Birch Drive, Building 60 Ottawa, Ontario
K1A 0C6

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